There are two main categories for submitting invoices. One is via Electronic Invoicing and another is via Manual submission of invoices.

A. Electronic Invoicing Electronic invoices may be submitted via the Supplier Portal Option (SUS) or the Electronic Data Interchange Option (EDI). Refer to the link above for more details.

B. Manual submission of invoices Suppliers that are not enabled to submit invoices electronically can send their invoices and credit memo to Mead Johnson using only one of the following procedures subject to specific country regulations. Note that if you use multiple methods below, there will be delay in processing and payment of your invoice.

Via Email to RAPID Tool • Invoices sent to rapid host must be in one of the following non-editable formats to be accepted: PDF, JPEG, TIFF, BITMAP, GIF. Editable formats such as DOC, XLS, and PPT will be rejected and may delay invoice processing.
• Each invoice needs to be in a separate PDF image. Attach the PDF image containing 1 invoice per image and send to the RAPID email. Do not scan multiple invoices in one image; this will not be processed and will be returned causing delay in the processing and payment of your invoice.

Via Postal Service to Scanning/Archiving Center • Hard Copy of Invoices received in the Scanning /Archiving Center will be scanned into the imaging system and sent electronically to RAPID repository for processing by Accounts Payable.

Via Postal Service to RB Health / Mead Johnson Office • Vendor must have prior approval from authorized RB Health / Mead Johnson contact to send invoices to RB Health / Mead Johnson office. This is the least preferred method because it can delay the processing of your invoice.
• The RB Health / Mead Johnson contact will send the image to RAPID repository for processing by Accounts Payable.

Please note that all invoices must comply with the Invoice document requirements (refer to link below).

The following general information must be labelled clearly and should be easy to locate on your invoice:

• Invoice Number. This number must appear on each page of a multi-page invoice and should not be a number previously assigned to an invoice within the last two years. NOTE: Your invoice number must not include special characters as they cannot be recognized by our ERP system.
• Invoice Date in MM/DD/YY format.
• Vendor Name.
• Vendor Address.
• Vendor Email (optional).
• Vendor contact name and phone.
• Current Vendor Remit to Address.
• Ship to Address or address where services were rendered.
• Company Purchase Order number printed on the invoice.
• Company Purchase Order Line number printed on the invoice.
• Currency marked.
• List Tax amount(s) separately; a Tax total is required if there are multiple tax amounts.
• List Miscellaneous charge(s) separately; a miscellaneous charge total is required if there are multiple miscellaneous charges.
• List Freight amount(s) separately; a freight total is required if there are multiple freight charges.
• Invoice total including all line items, taxes, freight and miscellaneous charges (required).
• If requested by your company, include a Release number or Delivery Note number
• If applicable, you must indicate in the face of the invoice or credit memo Tax Identification Number, VAT Registration, or any other information in compliance with local/legal requirements.

NOTE:

• The original invoice document must not have any handwriting, check marks, highlighting, or changes.
• The invoice must refer to only one purchase order number; do not combine multiple purchase orders on an invoice.
• Send an invoice or a credit memo. A statement is not acceptable and will not be processed.

Contacting Accounts Payable For invoice or payment questions, please contact the Customer Assistance Center. Refer to published contact information in the Customer Assistance Center Country Contact Information section or send an email to: